More revenue.Lower costs.Same team.
Kalpati builds and runs AI agents that answer every enquiry in seconds, chase every quote and unpaid invoice, and take the admin off your payroll. You win more of the demand you already have, and spend less to serve it.
- Free 20-minute call, pick a time that suits you
- Your return is estimated before anything is built
- You approve anything sensitive
Connects the tools
you already use
- Gmail
- Outlook
- Google Calendar
- Xero
- QuickBooks
- HubSpot
- Pipedrive
- WhatsApp Business
- Twilio SMS
- Slack
- Microsoft Teams
- Google Sheets
- Excel
- Calendly
- Stripe
- Shopify
Three ways Kalpati pays for itself.
Most service businesses lose money in the same places: customers who never come back, enquiries answered too late, and admin that quietly needs another hire. Here is what changes for Harper Lettings, a six-person lettings agency.
Create demand
Past clients are reminded at the right moment, and every finished job asks for a review or referral.
Renewals and repeat clients a month3New reviews a month1—extra revenue a monthWin and fulfil demand
Every enquiry gets an answer in seconds, day or night, and every quote is followed up until there’s a clear yes or no.
Answered the same day62Qualified41Offered a viewing or valuation30Won as clients16—extra revenue a month, from the same 100 enquiriesCut the cost to serve
Documents, data entry, reminders and chasing happen automatically, so growth doesn’t mean another hire.
- Admin and data entry12 h
- Chasing and follow-ups8 h
- Clients and growth20 h
—admin cost a month, per team member
| Measure | Today | With Kalpati |
|---|---|---|
| Renewals and repeat clients a month | 3 | 6 |
| Answered the same day (per 100 enquiries) | 62 | 97 |
| Qualified (per 100 enquiries) | 41 | 55 |
| Offered a viewing or valuation (per 100 enquiries) | 30 | 38 |
| Won as clients (per 100 enquiries) | 16 | 20 |
| Admin and data entry (hours a week) | 12 | 3 |
| Chasing and follow-ups (hours a week) | 8 | 2 |
| Clients and growth (hours a week) | 20 | 35 |
Harper Lettings is an example business and these figures are illustrative. Your consultation measures your own numbers before anything is built.
An AI team that wins work and cuts overheads.
Each agent owns one job that makes or saves money, works inside the tools you already use, and hands anything that needs judgement to a person. The examples are from Harper Lettings.
Answers every call, message and web enquiry in seconds, day or night.
Hi, I have a 3-bed in Elm Road to let from March. Could someone value it?
Hi Priya, of course. Is it furnished, and are you after letting only or full management? We have valuation slots on Tuesday at 10:00 or Wednesday at 16:00.
Unfurnished, full management. Wednesday works.
Complaints, urgent repairs, or anything outside the rules you set.
What could this be worth to you?
Four numbers you already know. It starts with Harper Lettings’s figures; change them to yours.
Revenue you’re leaving on the table
Optional: add the admin your team could stop doing.
Estimated value every year
£57,600 a year
- Extra revenue / year
- £57,600
- Cost removed / year
- Not added
- Extra clients a month
- 4
- Staff hours back a month
- –
Illustrative only. Revenue assumes a 25% relative lift in your win rate; task timings are examples. Your consultation measures your real baseline.
A managed service, not another tool to learn.
You don’t manage prompts, models or integrations. We find where you’re losing money, build the fix, run it, and report the results in pounds.
- 1
Find the moneyFree 20-minute call
We look at where enquiries are lost, where quotes stall and where staff hours go, and put a number on each.
- 2
BuildHighest-value workflow first
We connect the tools you already use and build the agent, with approval points wherever your team should decide.
- 3
RunManaged by us, every day
We monitor every run, handle exceptions and keep it working as your tools and processes change.
- 4
Prove itMonthly review
Revenue won and cost removed against the baseline we agreed, plus the next thing worth fixing.
You approve anything sensitive
Customer messages, money and documents can wait for one click from your team.
Your own private workspace
Each business gets its own workspace, with roles for owners, admins and staff.
Every action on record
A plain-English history of what happened, when and why.
Only the access needed
We agree exactly which systems and permissions each workflow uses.
Questions, answered.
Anything else? Ask us on the free call.
How quickly does it pay for itself?
We estimate the return on your free call, using your own enquiry numbers, win rate and staff costs. We start with the workflow that pays back fastest, and if the numbers don’t clearly work, we’ll tell you.
Is this cheaper than hiring?
For repetitive work, usually. Agents work around the clock for a predictable monthly fee and handle busy periods without overtime, recruitment or training, so your team can focus on the work only people can do.
Will this work for my type of business?
If you’re a service business where every enquiry counts and the same admin repeats every week, very likely. We work with lettings and property, accountants and bookkeepers, legal services, recruitment, trades and home services, clinics, agencies and consultancies, and hospitality.
What happens when an agent isn’t sure?
It stops and asks a person. Anything uncertain or sensitive, such as customer messages, money or documents, can wait for one click of approval from your team.
What access do you need, and is our data safe?
Only what each workflow needs. We map the process first, agree exactly which systems and permissions are used, and every action is recorded in your private workspace.
Will it replace our software, and can we stop?
No, it works inside the tools you already use. Workflows can be changed, paused or switched off whenever your business needs.
Find out how much money you’re leaving on the table.
In 20 minutes we’ll find where you’re losing customers and overspending on manual work, and put a number on fixing it. Pick a time that suits you.
Book a free consultation